Document & Records Management

At Datamation International, we specialize in transforming physical archives into secure, searchable, and scalable digital repositories. With decades of proven experience and industry-leading technology, we offer end-to-end document digitization, imaging, indexing, and electronic record management services tailored for today’s compliance-driven and data-intensive environments.

Whether it's fragile legacy records, oversized technical drawings, or millions of regulatory files - our solutions ensure information is accurately preserved, easily accessible, and future-ready.

Scanning, Imaging & Indexing Solutions

We are equipped with state-of-the-art scanning infrastructure featuring high-speed Optical Magnetic Readers (OMR), Intelligent Character Recognition (ICR) engines, and world-class image scanners from Kodak, Fujitsu, and Toshiba. Our solutions support:

Scanning of A4, A3, A2 and irregular-sized legacy documents
Restoration of smudged, torn, and aged paper records
Image enhancement, auto-cropping, and optimization tools
XML conversion, metadata tagging, and full-text indexing
Over 1 billion+ pages digitized, including complex archival projects

Document & Records Management (DMS)

Our automated Document Management System (DMS) provides secure distribution, collaboration, version control, and governance for both physical and digital assets. Key features include:

Workflow automation and role-based access controls
Audit-ready documentation and compliance tracking
Integration with third-party applications and ERP systems
ISO-compliant information security standards

Content Management Solutions (CMS)

Our robust Content Management System enables organizations to capture, manage, store, and distribute content across departments. Ideal for workflows such as sales, legal, procurement, and HR, the CMS can be integrated into your existing systems for:

Web-based access to enterprise content
Archive-ready database integration
Real-time information retrieval
Seamless document routing and tracking

Cloud Backup & Disaster Recovery

Business continuity starts with reliable, automated, and secure cloud-based backups. Our disaster recovery solutions ensure your data is protected and quickly recoverable in the event of:

Natural disasters, data breaches, or system failures
Long-term archiving for regulatory or legal compliance
Secure multi-device backup (PCs, laptops, servers, mobile)

We help you implement a tested and reliable Business Continuity Plan (BCP) backed by our Cloud Disaster Recovery (CDR) platform. Data is securely stored either on-site or off-site, giving you full control, minimal downtime, and uninterrupted operations.

Why Choose Datamation?

ISO 9001:2008 and ISO 27001 certified operations
24x7 secure infrastructure with multi-location capabilities
Full lifecycle support—from digitization to archiving and compliance
Customized solutions for BFSI, Healthcare, Education, Government, and Enterprises

From safeguarding cultural archives to enabling real-time data access, Datamation empowers organizations to digitize the past and secure the future.